Data is crucial for any company to make the right decisions. Moreso, data security is a number one priority for companies operating in a digital platform. Unfortunately, the security threats revolving around data are numerous including employees, global hacking threats or system errors just to mention but a few. According to activewizards.com which helps many organization to maintain data security, taking all possible measures in data security is possible with better strategies. This publication will look at the three common types of data loss and their preventive measures.
Damage from virus and malware
One of the greatest threats in data loss facing many companies is an introduction of viruses and malware into the system. Some of the viruses are so cruel that they corrupt the data files and make them unreadable. As much as it is hard to believe for many companies, some organizations have lost an immense amount of data beyond recovery through malicious malware introduced through the Intenet or external devices.
The prevention is simple and obvious; Installation of a strong firewall system and antivirus. The firewall blocks any malicious files especially through the Internet and hacking from entering into the data servers and computers. On the other hand, the antivirus or antimalware fights and strangles all detected viruses. Make sure that an expert installs these protections and regularly inspects their effectiveness.
Data theft by employee during exit
Whether fired or voluntarily resign some employees especially those working as data administrators can decide to swipe all the data clean before they exit. Now that most employees share access to specific data, the company may not justify who messed with the data. Some organizations have previously lost crucial data from employees who clearly understood that they did not have a backup. Further, an employee who has left a company can still access the data and share it with the new employer who is likely to be a competitor.
The best approach to this threat is denying employees the rights to store company information on personal devices like their laptops and external devices. IT experts can install data security interfaces to make sure this happens. Further, remote storage and back up of data will be helpful when an employee decides to erase the data from their user interface. Change of passwords as soon as an employee ceases to work for you will also help in data protection.
What causes data corruption in a company? Well, many factors can be the cause. However, the main cause is incomplete writing of commands through a power failure. Email archiving is more often affected by this challenge together with SQL databases. After such an event, most files become unreadable or accessible.
So, the best way to deal with this challenge is to train all staff on the best way to close computers after finishing their work. Using a task manager to perform tasks is a risky process as it shuts down programs before they complete commands. Further, companies must have a power backup at least for the computers and servers to avoid abrupt power failure.